PERSONAL ASSISTANT REF NO: REFS/023165
Chief Directorate: Construction Procurement: SCM
SALARY : R325 101 per annum, plus benefits
CENTRE : Head Office (Johannesburg)
CONDITIONS :
- A Secretarial Diploma (NQF Level 5) or similar qualification is needed.
- You should have at least 3 to 5 years of experience giving support to top-level managers.
- Skills required: You should know the important rules, policies, and ways of doing things.
- Basic knowledge of money matters is also needed.
- You must be able to speak and write well, and talk easily with people of all types and levels. Must be comfortable using computers.
- Good at keeping things organized.
- Should have good people skills. Be able to write well.
- Must be able to research, look at papers, and understand situations.
- Qualities: Must answer the phone politely, be very dependable, and act carefully and respectfully. A neat appearance is important, as well as being able to manage yourself and stay motivated.
RESPONSIBILITIES :
- Receive telephone calls in an environment where, in addition to the calls for the senior manager, discretion is required to decide to whom the call should be forwarded.
- In the process the job incumbent should finalize some enquiries.
- Perform advanced typing work. Operate and ensures that office equipment, e.g. fax machines and photocopiers are in good working order.
- Record engagements of the senior manager.
- Utilize discretion to decide whether to accept/decline or refer to other employees’ requests for meetings, based on the assessed importance and urgency of the matter.
- Talk with the manager about projects and give advice.
- Create practical appointment plans.
- Make sure information and papers move easily to and from the manager’s office.
- Keep all office documents safe, following the rules and guidelines.
- Check regular papers and reports, adding notes and suggestions for the manager.
- Gather information, put it together, and create reports like progress reports and monthly reports.
- Answer questions from people inside and outside the company.
- Write documents when needed.
- File documents for the manager and the team.
- Collect, study, and put together information the manager asks for.
- Explain instructions and act for the manager.
- Organize travel plans.
- Decide what’s most important in the manager’s office.
- Keep track of employee leave and phone bills for the team.
- Take care of buying regular supplies like paper and snacks.
- Get signatures on important papers like purchase requests and monthly pay reports.
- Organize meeting arrangements when necessary.
- Check papers to figure out what actions, information, or other papers are needed for meetings.
- Gather and put together all the papers the manager needs, so they know what’s going on.
- Write down meeting notes and decisions, share them with the right people, and check on progress.
- Create short reports for the manager when needed.
- Gather and organize all the papers related to the manager’s budget.
This job involves fulfilling the necessary tasks for submitting MTEF documents. It includes keeping track of spending plans, watching how money is spent, and telling the manager if there might be too much or too little spending. You’ll also check BAS reports to make sure spending is categorized properly. If money needs to be moved between different categories, you’ll figure this out, talk to the DDG, and write up drafts of the required memos.
You’ll compare the MTEF budget with the amounts that were asked for and let the DDG know about any differences. It’s important to stay informed about all the rules and ways of doing things that relate to your job so you can help the manager effectively. Also, you need to be aware of the usual processes in the manager’s office.
ENQUIRIES : Ms. Sikelelwa Mboto at 076 942 4090/ 076 521 4118
APPLICATIONS PROCESS :
All applications must be addressed to Mrs R Erasmus, Human Resource
Management Services, Registrar Programme, Department of Health, 330
Langalibalele Street, Natalia Building, Room 6-106 South Tower or online
through the e-Recruitment system at www.kznhealth.gov.za/kznjobs or directly
to the following email address Registrar.Applications@kznhealth.gov.za.
Applicants are discouraged from sending applications through registered
mail/postal service as the Department will not be responsible for non-collection
of these applications.
FOR ATTENTION : Mrs R Erasmus, Human Resources Tel No: (033) 395 2742/3347/2472
DEADLINE FOR APPLICATION : 22 August 2025
PLEASE NOTE :
Medical Registrars – Training will happen at different locations for each field of study. Registrars might need to work at different training centers, depending on what their field requires. The training location for the first year and later rotations will be decided by the head of that field. People who want to apply should apply separately for each field they are interested in. You can apply for up to three fields, ranking them by what you like most. One application for multiple fields will not be accepted. Applications from people already in the Registrar Program will not be considered. Based on HPCSA rules, Registrar training lasts 4 or 5 years, depending on the field.
All Registrars must register with the university for the MMED program and pay for it themselves. All Registrars must sign a contract that includes both training and work duties. Registrars will need to complete performance agreements and evaluations as required by the Department. Getting the job depends on signing a contract that includes a period of working to pay back the training. Please be aware that you must show proof that you have passed the necessary exams if you are invited to an interview.
During hiring, we will check if candidates follow ethical rules. We will also test their skills as part of choosing the right person. This might involve checking their education, past jobs, and references. We will pick someone based on many things, not just how they do in the interview. Because we have limited money, we won’t pay for travel to interviews or help with moving costs if someone gets the job.
Preference will be given to candidates from KZN.
Appointments are subject to the signing of a contract which includes a service pay-back period. Please note that proof of successful completion of the required examinations as indicated, is a pre-requisite and must be submitted if invited to an interview.
The interview process will consist of technical and practical assessment aspects as well as an Ethical Assessment as part of the recruitment process. An assessment of competences will also be done as part of the selection process. This may include verification of qualifications, experience, reference checks etc.
In addition to interview performance:
Choosing candidates will depend on several things. Keep in mind that because of money issues, we won’t pay for travel to interviews or moving costs. You need to send these papers: People applying must fill out the newest Application for Employment Form (Form Z83) from the Minister for DPSA (official on 06 November 2020 – 81/971431, starting 01 January 2021), as stated in rule 10 of the Public Service Regulations, 2016.
The Z83 should be accompanied by a recently updated:
Use the detailed CV form available on the website (www.kznhealth.gov.za) to help us fairly assess qualified people. We won’t consider applications that are not complete or signed. If you work for the government now, write your PERSAL number at the top of the Z83 form.
Applications sent online must include copies of the listed documents. Do not include copies of your qualifications, registration papers, or driver’s license when you apply. Only those chosen for an interview will need to bring certified copies on or before the interview day.
We won’t accept copies of certified copies; sending them will disqualify your application. Write the job’s reference number in the correct place on the Z.83 form. If you have a qualification from another country, include a certificate from the South African Qualifications Authority (SAQA).
