POSITION PURPOSE
Responsible for a variety of Department clerical duties and support functions. Completes basic word processing and filing tasks. Provides miscellaneous assistance as required.
ESSENTIAL FUNCTIONS AND BASIC DUTIES
- Assumes responsibility for the effective performance of all assigned clerical and support functions.
- Handling regular office tasks
- Helping with purchase requests to the buying department
- Making sure ordered items arrive and are given to the right managers
- Helping with specific tasks when asked, like signing up employees for the fingerprint system or planning office space
- Writing letters and notes for people within the company
- Managing and keeping track of filed papers
- Printing work hours and inspection forms for all managers
- Checking that all work hours and inspection forms are filled out correctly
- Giving a weekly update on how much stock each location is using
- Making sure employee paychecks are printed and given out on time
- Addressing questions about pay
- Giving all needed information to the payroll department before payments are processed
- Telling the client about any changes to employees
- Finding temporary workers when regular staff are absent from living facilities
- Getting new temporary workers started
- Giving toilet paper to the different locations
- Putting leave requests into the online system
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- Assumes responsibility for establishing and maintaining effective communication and coordination with area staff and management.
- Keeps management informed of area activities and of any significant problems.
- Assumes responsibility for related duties as required or assigned.
- Runs errands as requested.
- Ensures that work area is clean, secure, and well maintained
PERFORMANCE MEASUREMENTS:
- Office tasks are done right and on time.
- Staff in the area work well together. They help each other when needed and work together smoothly.
- Leaders are kept up-to-date on what’s happening in the area.
EDUCATION/CERTIFICATION:
- Matric.
REQUIRED KNOWLEDGE:
- Knowledge of basic Department structure and work and information flow.
EXPERIENCE REQUIRED:
- General office experience with a minimum of 3 years working experience
SKILLS/ABILITIES:
- Organized.
- Good at dealing with people and the public.
- Works well with others and happy to help.
- Needs to know how to use computers (Email, Excel, and Word).
